Extracting Data from Images or PDFs to Create Tables in SheetXAI

Overview

SheetXAI makes it incredibly easy to convert information from images and PDFs into structured tables in Google Sheets. Instead of manually transcribing data from these formats, you can use our AI-powered extraction tool to automatically convert visual information into spreadsheet data.

How to Extract Data from Images or PDFs

Step 1: Open SheetXAI in Google Sheets

Open your Google Sheets document
Access SheetXAI from the sidebar or Extensions menu

Step 2: Upload Your Image or PDF

Click the "Add Image/PDF" button in the SheetXAI sidebar
Select the file you want to extract data from
The file will be uploaded and processed by our AI vision system

Step 3: Ask SheetXAI to Extract the Data

After uploading, simply ask SheetXAI to extract the data
Example prompt: "Extract the table from this image and create a spreadsheet"
For specific data, you can be more precise: "Extract the financial data from Q2 in this PDF"

Step 4: Review and Confirm

SheetXAI will show you a preview of the extracted data
Review the information for accuracy
Confirm to have the data inserted into your spreadsheet

Supported File Types and Data

Images: JPG, PNG
PDFs: Single and multi-page documents
Data Types: Tables, charts, graphs, receipts, invoices, financial statements, etc.
File Size Limit: 20MB

Best Practices for Optimal Results

Use high-resolution images with clear text
Ensure tables have distinct borders or clear spacing
For multi-page PDFs, specify which page contains the data you need
For complex documents, extract one table at a time

Use Cases

Convert printed reports into editable spreadsheets
Extract financial data from statements or invoices
Transform charts and graphs into numerical data
Digitize receipts for expense tracking
Convert handwritten tables (with reasonably clear handwriting)

Limitations

Very complex or heavily formatted tables may require some manual adjustment
Low-resolution images or scanned documents with poor quality may produce less accurate results
Handwritten text recognition varies based on legibility

This simple yet powerful feature eliminates the tedious process of manually entering data from visual formats, saving you time and reducing errors in your data entry workflow.